Baxtersweb Guide Dots – WordPress Admin Guidance & Client Handover

Baxtersweb Guide Dots helps agencies, developers and site owners replace outdated handover documents with persistent guidance that lives directly inside the WordPress admin. Interactive guide dots keep instructions attached to the screens where users actually work, making client handovers, training and long-term website maintenance easier.

Instead of maintaining a separate handover document that quickly becomes outdated, Guide Dots keeps contextual guidance attached to the relevant admin screens. Clients, editors, developers and other users receive guidance while working, rather than searching through PDFs, emails or external documentation.

Use Guide Dots to explain how a custom field should be completed, document an unusual setting, guide a client through an editing workflow, or leave an important reminder for yourself.

Guide Dots keeps this information connected to the website and the screen it relates to.

Contextual guidance inside WordPress

A guide dot is a visual marker placed on a WordPress admin screen. Selecting the dot opens the guidance attached to that location.

This makes documentation easier to understand because users do not need to search through a long document or remember which instructions apply to the screen they are viewing.

Create role-specific guidance

Organise guides by audience so that the right users receive the right level of information.

For example, you might create:

• Simple editing instructions for clients.
• Content guidance for editors.
• Technical implementation guidance for developers.
• Internal website documentation for future maintenance.
• Step-by-step guidance for website administrators.

Each audience can have its own name and colour, helping users distinguish between different types of guidance.

Guide users through a complete workflow

Multiple guide dots on the same screen can be viewed as a sequence.

Previous and Next controls allow users to move through the available guides without closing each note and finding the next dot manually.

A screen summary also shows the guides available on the current admin screen, making longer workflows easier to follow.

Edit without disrupting normal work

Guide Dots separates editing from viewing.

Enable editor mode when you need to create, reposition or update guides. Switch to view mode when you want to experience the guidance as a user would.

When the guides are not needed, they can be hidden without deleting them.

Keep website handovers useful

Traditional handover documents quickly become outdated as websites evolve. As websites change, those instructions can become difficult to follow.

Guide Dots places the explanation inside the website itself. This makes it suitable for:

• Client website handovers.
• Custom WordPress builds.
• Content management instructions.
• Internal website documentation.
• Technical guidance for developers.
• Training new editors or administrators.
• Explaining custom fields and plugin settings.
• Recording important website-specific processes.

Why Guide Dots is different

Guide Dots is designed to solve a different problem from traditional admin notes plugins.

Most notes plugins focus on attaching comments or reminders to the WordPress admin. Guide Dots focuses on guided website handovers by combining persistent visual guide points, contextual documentation and sequential navigation into a workflow that users can follow while working.

Rather than asking users to search for documentation, Guide Dots keeps the guidance attached to the interface itself.

This makes it particularly suited to:

• Client website handovers.
• Custom WordPress builds.
• Team onboarding.
• Ongoing website maintenance.
• Internal process documentation.

Ideal for

Guide Dots works particularly well for:

• Web design agencies
• Freelance WordPress developers
• Client website handovers
• Internal documentation
• Custom WordPress solutions
• Website maintenance
• Team training
• Ongoing content management

Key features

• Place contextual guide dots on WordPress admin screens.
• Add clear guidance to each dot.
• Create separate audiences for different users or purposes.
• Give each audience its own identifying colour.
• Navigate through multiple guides using Previous and Next controls.
• View a summary of all guides available on the current screen.
• Switch between editor mode and view mode.
• Reposition and update existing guide dots.
• Hide guidance when it is not currently needed.
• Manage guides from one organised admin area.
• Keep documentation attached to the website it describes.
• Designed specifically for the WordPress admin area.

Guide Dots is deliberately focused. Unlike dashboard note plugins or editorial comment tools, it is designed to create persistent, contextual guidance that remains attached to the workflow it explains. It is not a learning management system, frontend product tour builder or general documentation platform.