GreenRoom streamlines bio collection for a theatre production. Create a show, import the cast and staff via CSV, and each person receives a unique link to submit their bio, social media info, and headshot — no WordPress account required.
Producers manage the show through a public production dashboard without needing admin access. Bios can be exported to every format a playbill editor might need, including Adobe InDesign Tagged Text with paragraph and character style definitions.
Key Features
- CSV import of cast and staff (name, email, role, designation)
- Unique token-based submission links — no submitter account needed
- Public production dashboard — producers manage their show without WordPress admin access
- Drag-and-drop reordering for “In Order of Appearance” cast listings
- Inline editing of names and roles directly on the production dashboard
- Cast / Staff / Both designation — people can appear in both sections when needed
- Optional unsectioned mode for productions that don’t separate cast and staff
- Withdraw and reinstate people without deleting their data
- Configurable bio length limits (words or characters)
- Headshot upload with print-quality dimension validation
- Per-show deadline that governs submission and editing
- Returning actors recognized by email — bios pre-populated from previous shows
- Weekly automated reminders via wp_cron plus on-demand trigger
- Customizable email templates for invitations, reminders, confirmations, producer status updates, and playbill editor notices
- Public bio display via
[greenroom show="slug"] shortcode
- Export bios in HTML, Markdown, RTF, DOCX, InDesign Tagged Text, or CSV
- InDesign export uses UTF-16LE encoding with paragraph and character style definitions
- Separate headshot export as ZIP
- Configurable name and role formatting: case, bold, italic
- Producer and admin can edit bios on behalf of submitters