GreenRoom

GreenRoom streamlines bio collection for a theatre production. Create a show, import the cast and staff via CSV, and each person receives a unique link to submit their bio, social media info, and headshot — no WordPress account required.

Producers manage the show through a public production dashboard without needing admin access. Bios can be exported to every format a playbill editor might need, including Adobe InDesign Tagged Text with paragraph and character style definitions.

Key Features

• CSV import of cast and staff (name, email, role, designation)
• Unique token-based submission links — no submitter account needed
• Public production dashboard — producers manage their show without WordPress admin access
• Drag-and-drop reordering for “In Order of Appearance” cast listings
• Inline editing of names and roles directly on the production dashboard
• Cast / Staff / Both designation — people can appear in both sections when needed
• Optional unsectioned mode for productions that don’t separate cast and staff
• Withdraw and reinstate people without deleting their data
• Configurable bio length limits (words or characters)
• Headshot upload with print-quality dimension validation
• Per-show deadline that governs submission and editing
• Returning actors recognized by email — bios pre-populated from previous shows
• Weekly automated reminders via wp_cron plus on-demand trigger
• Customizable email templates for invitations, reminders, confirmations, producer status updates, and playbill editor notices
• Public bio display via [greenroom show="slug"] shortcode
• Export bios in HTML, Markdown, RTF, DOCX, InDesign Tagged Text, or CSV
• InDesign export uses UTF-16LE encoding with paragraph and character style definitions
• Separate headshot export as ZIP
• Configurable name and role formatting: case, bold, italic
• Producer and admin can edit bios on behalf of submitters