VEFdocsKit

VEFdocsKit gives the people you choose a page on your site where they drop their documents and get them back ready to use: images turned into PDF files, and nine tools to work on the pages. It is made for any activity that files documents: law firms, accountants, associations, public bodies, anyone who has to put documents in order.

Everything happens on your own server. The PDF files are read and written by the plugin itself, in plain PHP: there is no program to install on the server and no document is ever sent to another service.

Why VEFdocsKit

• One page for your users, with their own accounts that never open your administration, and documents that each account alone can see.
• Nothing to install on the server: no external program, no online service.
• A journal of every document handled: date, person, document, action and pages, with the file to download while it is kept. The SHA-256 fingerprint of the file received and of the file returned is recorded with each line.
• Works in the block editor, in Divi 5 and in Elementor, with the same choices in all three.
• The page takes the look of your site (font, colors, corners) unless you set its own style.
• No tracking: nothing is collected, and nothing is sent unless you yourself send a support request or choose the optional free license.

Protected PDF files

• This free plugin works on PDF files that are not protected. A protected file (restrictions on editing, copying or printing, or a password to open it) is refused with a clear message.
• Opening protected PDF files, including the extracts that come from administrations and company registers, is a feature of the paid extension VEFdocsKit Pro. It detects the protection on its own, in every tool, and a short message tells you when it was removed.

Turn images into PDF

• JPG and PNG images become PDF pages, one image per page, fitted and centered on an A4 page with a 10 mm margin.

Nine tools for the pages

• Merge several documents into one, with an index of the documents in front, a separator page before each one and bookmarks.
• Split a document by groups of pages or every few pages.
• Keep, delete or reorder pages, and rotate them. Pages are typed like 1-3, 5, 8- (8- means page 8 to the end).
• Number the pages, and write a watermark across them.
• Clean the information that identifies where a file came from.

Each result is kept for the number of days you set and listed in the journal like any other document.

A page for your users

• The plugin creates the page when you activate it. You can rename it, move it in your menu, or put the block, the module or the widget on any other page.
• You create accounts for your users. They sign in on that page and work there only: they never see your administration or the toolbar of your site.
• The documents are stored encrypted, in a protected folder, under random names, and handed out only after a check of who is asking: each account sees its own documents only.
• Limits you can change: size of a document, number of pages, number of days the files are kept.

In your page builder

The block editor, Divi 5 and Elementor each have a VEFdocsKit block, module or widget, with the same choices: the whole page with its tab bar, or only one screen (for example the documents in one page and the journal in another). For each one you can also set the accent color, the text color, the corner radius and the largest width; what you leave empty follows the Style tab, then your site. While you edit, the builder shows a stand-in; the page itself appears on your site.

Your configuration, under your control

• Export the settings to a file and import them on another site; a reset puts back what you tick, after you typed a confirmation word.
• The privacy tools of WordPress (export and erase personal data) cover the journal, and a text for your privacy policy is suggested.
• Choose whether deleting the plugin also deletes the journal and the files; by default it keeps them.

Help and support

The Help tab explains how to start, and each tab has the Help button of WordPress. If you ever need help, the Diagnostic and support tab sends your request to the publisher with the technical information already attached, so you have nothing to copy.

VEFdocsKit Pro

A separate, paid extension, VEFdocsKit Pro, works with this plugin and adds:

• The opening of protected PDF files, including the extracts that come from administrations and company registers.
• A designer of stamps, with a live preview, and the stamping of documents.
• Folders with their series of numbers.
• A simple electronic signature.
• The sharing of a folder with collaborators, and the access of visitors to one folder.
• The full journal, with the folder, the numbers, the SHA-256 fingerprints and an export.

Nothing of the free plugin is locked: the conversion and the nine tools stay as they are. More on v-images.com.

Other plugins by V-IMAGES

VEFdocsKit is made by V-IMAGES.com (Eric Fabre). VEF stands for V-IMAGES Eric Fabre: it is the common name of this family of plugins. You may also like:

• VEFmusic: a free plugin for band websites, with an audio player, an album showcase, a show calendar and a press kit. More on v-images.com.
• VEFpressKit: a downloadable press or media kit (PDF and zip) for any activity. More on v-images.com.
• VEFmultiBooking: a booking engine for rooms, activities and time slots. More on v-images.com.
• VEFflipBox: a flip box for Divi 5, the block editor and Elementor. More on v-images.com.

External services

The plugin connects to no external service by itself, and the PDF files never leave your server. The following happens only if you decide it.

• Optional free license (V-IMAGES, v-images.com, the plugin’s publisher) — only if you ask for it (VEFdocsKit > Help > About): nothing is sent until you fill in the form and tick the consent box. The free license unlocks nothing — the plugin works exactly the same without it; it only lets the publisher send you news and offers, and identify your site when you ask for support. When you register, the following is sent to the V-IMAGES licensing service (REST route /wp-json/vefls/v1/free-license on v-images.com): the email address you typed, the exact consent text you agreed to, your site’s URL, the VEFdocsKit version and your site’s language. While you are registered, each time an administrator opens the Help tab the plugin checks the registration status (on each visit until you confirm by email, then once a week), sending your license key, your site’s URL and the VEFdocsKit version. When you unregister, the plugin asks the service to delete your data.
• Support request (optional) — only when a site administrator sends the form of VEFdocsKit > Diagnostic and support. The form sends the e-mail address you typed, the subject and the message, the address of your site, the versions of the plugin, of WordPress and of PHP, and the name and version of the theme, to the publisher’s server at v-images.com. Nothing is sent otherwise.

These services are provided by V-IMAGES (Eric Fabre): Terms of use, Privacy policy.

The links of the About tab and of the help panels only open other websites: nothing is loaded from them until you click.